APPLICATION FORMS

2. Finalize the ordered location and area

  • The layout of the booth is sent by e-mail to the Participant for approval
  • The layout of the booth must be stamped, signed by the head of your organization and sent to Fair Organizer by e-mail

3. Fill in the Agreement for participation in the Fair

The Participant sends the completed and signed documents, including Appendix, to the Organizer (if the stand construction scheme does not fit in Appendix №1 to the Agreement, then this scheme is sent on a separate sheet)

4. Pay for the ordered area

  • The participant pays an advance payment in the amount of 50% of the cost of participation within 5 (five) banking days after the invoice is issued
  • When participation is registered after July 21, 2023, the Participant pays 100% of the participation fee within 5 (five) banking days after the invoice is issued
  • The participant pays 100% of the cost of participation until July 21, 2023.

5. Finalize or clarify booth construction: (addition to Step 3)

  • If you prefer booth construction according to the standard scheme, it is enough to tick the box “Standard booth” in Appendix №1 to the Agreement
  • If the booth is different from the standard one, then you should send the scheme to the Organizer. In case of not providing the scheme, the Organizer builds up the booth according to the standard scheme
  • For self-building of the booth, it is necessary to go through the procedure of checking technical documentation through the department for technical support of exhibitions of LLC "ARTCAPITAL" https://artcapitalexpo.com  / Contact persons: Zelovsky Evgeny +7 (916) 629-17-59 and Shcherbatov Andrey +7 (915) 359-99-53    The Organizer needs to send Appendix №3 to the Agreement and send the layout of the stand

6. Payment for additional equipment (if it is needed)

• 100% of the cost of additional equipment must be paid within 5 (five) banking days after invoicing

• When ordering services for the provision of equipment or when they change after August 15, 2023 The participant pays the cost of this equipment and services in double amount

7. Order advertising for more effective participation. Main products for advertising at the Fair

  • Fair Guide is a mini-catalogue that every Fair visitor and participant receives for free
  • Badge (pass) of participants and visitors of the Fair
  • Permission to distribute promotional products in the Fair

FULL LIST OF ADVERTISING OPPORTUNITIES

8. Booth number of the Fair Participant

The booth number can be found a month before the Fair, or on the website in the section "LIST OF PARTICIPANTS OF THE EXHIBITION"

9. Pass (badge) for Exhibitors:

Passes (badges) is given on the basis of 1 badge for 2 sq. m. of booth area, but not more than 30 badges. You can get passes in the Fair pavilion on the day of arrival from 9.00 to 18.00 in the Exhibitor Registration zone

10. Entry Letter:

Entry/exit to the territory of VDNH is carried out by letter in the form of a "One-time car pass for cargo transport" (including gazelles, micro buses, passenger cars with a cargo section), on which the Participant's seal must be affixed. This letter entitles free travel only on September 18, 2023 (Monday) and September 22, 2023 (Friday), on all other days – entry is paid according to the VDNH tariff, payment is made at the VDNH checkpoint.

The Organizer sends this letter to the Participant two weeks before the start of the fair